Ontario now permits many documents to be notarized remotely, by audio-visual link, rather than only in person. Remote (or online) notarization lets you connect with a notary by secure video, show your identification, and have your document notarized without travelling to an office — useful when you are out of town, abroad, or short on time.
How it works
In a typical remote session, you join a video call with the notary, present valid government-issued photo identification to the camera, confirm your identity and understanding of the document, and sign while the notary observes. The notary then applies their notarial signature and seal and returns the completed document to you electronically or by mail.
When remote notarization can be used
Remote notarization suits many everyday documents, but not every document or receiving institution accepts a remotely-notarized copy — some courts, governments, or foreign authorities still require an original wet-ink notarization, and some documents heading abroad need additional authentication or legalization afterward. It is always worth confirming what the receiving party will accept before you book.
What to have ready
- The document, usually unsigned — many documents must be signed during the session.
- Valid government-issued photo identification.
- A device with a working camera and a stable internet connection.
- Any instructions from the party that asked you to have the document notarized.
General information only. Whether a document can be notarized remotely — and whether the receiving party will accept it — depends on the document and the requirements that apply to it.
This article is general information for educational purposes only and is not legal advice. For advice on your situation, book a consultation.