A certified true copy is a photocopy of an original document that a notary public has verified against the original and certified to be a true, complete, and accurate reproduction. Institutions often ask for a certified true copy when they need to rely on an important document — such as a passport, diploma, or contract — but do not want to keep the original.
When you might need one
Common examples include applications that require proof of a credential or identity, submissions to foreign governments or professional bodies, and situations where sending the original would be risky or impractical. The receiving party tells you they need a "certified" or "notarized" copy.
How it works
You bring the original document to the notary. The notary examines it, makes or reviews a photocopy, compares the copy to the original, and then attaches or stamps a certification statement — signed and sealed — confirming that the copy is a true copy of the original they saw. The notary certifies the copy against the original; they do not verify that the original itself is genuine or accurate.
What to bring
- The original document (not a copy) — the notary must see the original to certify a copy of it.
- Valid government-issued photo identification.
- Instructions from the party requesting the certified copy, if any.
General information only. Some documents cannot be certified as copies, and some receiving parties have specific wording requirements — confirm what is needed before your appointment.
This article is general information for educational purposes only and is not legal advice. For advice on your situation, book a consultation.